VICAS Hospitality is a powerful ID scanning and archiving solution designed to simplify guest check-ins while meeting regulatory compliance standards in over 96 countries. Deployed in more than 5,200 hotels, it enables accurate capture of guest ID information, eliminating manual entry errors and improving operational efficiency.

The system supports a wide range of identification documents, including passports, national IDs, visas, and driver’s licenses - perfect for hotels adopting paperless check in and mobile hotel check in systems.

Core Features & Benefits

  • Flash camera-based Passport/ID card readers with built-in smart card/chip reading technology.
  • One scan captures guest identification details for both local authority and PMS systems.
  • Reads all passports and 6,500+ national ID cards and driver’s licenses.
  • Advanced ID engine for GCC ID cards reads both Arabic and English text.
  • Automatic conversion of Hijri calendar dates to English (ideal for KSA documents).
  • iPad-compatible for in-room and mobile VIP guest check-ins.
  • Audit trail reports for enhanced security and compliance tracking.
  • Wide variety of reports available, including customized formats as needed.
  • Birthday pop-ups, ID expiry alerts, and other guest engagement features.
  • Enables faster guest check-in and ensures legal compliance.
  • Eliminates manual data entry errors; improves staff productivity.
  • Digital data storage cuts costs on paper, printing, photocopying, and filing.

PMS & Platform Integrations

VICAS Hospitality is built to work seamlessly with industry-leading hospitality platforms:

Oracle Hospitality OPERA (v5.5)

Validated integration for exchanging guest profiles, check-in/check-out, room status, and more via FIAS_MSC and Web APIs.

Apaleo PMS

Automatically creates guest profiles and syncs data from ID scans.

mycloud Hospitality Software

Populates guest details directly into PMS after ID scanning.

These integrations make VICAS the perfect tool for business software management, helping hotels streamline operations and guest experiences.

Why Choose VICAS Hospitality?

  • Deployed in 5,200+ hotels across 96 countries
  • Supports modern hotel contactless check in trends
  • Scalable for hotel chains, independent properties, and resorts
  • Seamlessly integrates with management software solutions and business intelligence software solutions
  • Ideal for hotels aiming to provide hotels with mobile check in, hotel digital key issuance, and secure mobile ID verification

Start Simplifying Guest Registration Today

Strengthen your hotel’s check-in process with VICAS Hospitality - the intelligent way to handle guest ID scanning, archiving, and compliance. Reduce wait times, minimize human error, and provide a seamless guest experience from arrival to departure.

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Our Customers and Integration Partners