Introducing VICAS

VICAS (Visitor Identification Capture and Archiving System) is Samsotech’s trusted solution for fast, secure guest ID processing. It scans passports, visas, and ID cards easily and is already in use in 90+ countries.

Trusted by big brands and small hotels, VICAS integrates with your hotel PMS software, keeps data updated, and helps reduce front desk delays. It is simple, reliable, and efficient.

As part of full property management software for hotels, it speeds up check-ins and ensures compliance by securely sending guest data to local authorities. You focus on hospitality, VICAS handles the rest.

  • Electronically reads passports, visas, and ID cards
  • Creates secure digital records
  • Sends guest data directly to local authorities
  • Complies with national and regional regulations

Why VICAS?

  • Flash camera imaging for faster guest check-in; saves time ​Automates the process of ID document collection, submission & filing
  • Available with iPad and Android based Mobile Scanning Solutions for in-room VIP guest check-in
  • Certified interfaces with all leading PMS systems
  • Eliminates manual data entry errors
  • Auto-cropping, auto-rotating and resizing of images
  • Improves staff output
  • Easy search, track, sort, print and report generation capabilities
  • Provides digital storage; saves costs of document copying, filing and storage

Integration with Leading Hotel PMS Systems

VICAS integrates effortlessly with top hotel PMS software providers. Whether you use Oracle Opera Cloud PMS or another system, our certified interfaces ensure guest data syncs smoothly with your hotel property management software, enabling fast check-ins, profile updates, and secure archiving.

Regulatory Compliance Made Simple

Hotels must collect guest identification documents at check-in to meet legal and security standards. Samsotech’s VICAS automates this process by scanning and storing IDs securely while seamlessly connecting with hotel PMS systems. It works in sync with hotel property management software, helping your team stay compliant without slowing down operations.

FAQ

1. What is a hotel PMS system, and why does it matter?

A hotel PMS system is like your property’s control center. It manages bookings, check-ins, billing, and room status in one place. Paired with VICAS for ID capture, it also helps ensure compliance and speeds up front desk operations.

2. How does VICAS work with hotel PMS software?

VICAS connects to your hotel PMS software through certified integrations. Once an ID is scanned, guest details are instantly added. There is no manual entry, just quick, accurate updates.

3. Is VICAS compatible with Opera Cloud PMS?

It is. VICAS works seamlessly with Opera Cloud PMS and other leading property management platforms. The objective is straightforward: ensure that your guest data flows smoothly from the scanner to your PMS so that front desk employees can concentrate on people rather than procedures.

4. Can this system help with compliance regulations?

Yes, and that’s one of its strongest points. VICAS captures guest identification, stores it securely, and submits the required data to local authorities when needed. Combined with your hotel PMS systems, it helps your team meet legal requirements without creating delays at check-in.

5. What types of hotels can use this integration?

VICAS wasn’t built for just one kind of hotel. If your property runs on modern hotel PMS software like Opera Cloud PMS, VICAS fits right in. It adapts easily, automates ID handling, and helps deliver a smoother check-in for your guests